To email like a professional is not hard, but very important.
Written communication is a key employability skill. Here are 10 tips related to email communication that will help students make a good impression with faculty and fellow students and also give them practice for the workplace.
Do’s
- When communicating with a professor or university staff member, be sure to write in complete sentences, use proper punctuation, and spell check your email prior to hitting send.
- Correctly address the person that you are sending an email to and be sure their name is spelled properly. Attention to detail is critical in the business world so always double check or even triple check the spelling of the person that you are addressing.
- Do use a more polite and formal greeting and closing when communicating with professors or university staff members. For example:
Dear Dr.Smith (for a greeting)
Thank you,
Jane (for a closing)
- Do fill out the Subject Line so that it is clear what the email is in reference to, for example,
Mid-term Paper Submission by Joe King.
- Do use a consistent font throughout so that your email is neat and easy to read.
Don’ts
- Don’t send any confidential or personal information via email.
- Don’t use texting abbreviations, ex. Can u pls email me the assignment?
Any texting slang should not be used in emails.
- Don’t compose a lengthy email. It’s best to limit an email to a paragraph and keep it concise. If you have numerous things to address, simply write that you would like to find a time to discuss a few things with them.
- Don’t use a small font size as you want to make your email easy to read, even on a mobile device.
- Don’t use any hard to read font colors - black is best.
Kerry A. Lister
Librarian and Learning Resource Manager
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